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Here Are 8 Of the Best Project Management Apps to Help You Schedule Tasks and Stay Organized

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Here are 8 of the best Project Management Apps to Help you Stay Organized

By: Lisa Logan | November 19, 2019

Home > Blog > Here are 8 of the best Project Management Apps to Help you Stay Organized

In an ever-changing digital world, using the right project management tool is essential to keep your teams on track (and your client happy!) By using a shared digital system, everyone involved in a project can stay up to date on to-dos, in-progress items, notes and follow-ups. This is especially true if you work at a company where everyone is dealing with a wide range of tasks for internal and external stakeholders.

With a wide array of apps and software available, the best project management application for your company will depend on your needs and the size of your team. Many project managers use a dozen project management apps to stay on top of their ever-growing to-do list. But perhaps with some trial and error, you will be able to hone in on one that suits you and your team best. Below you will find 10 project management tools and their features to help you narrow down the best tool for you.

Manage capacity with these 8 apps:

Asana logo


At fivestar*, we have adopted Asana as our go-to project management application. After some testing, we have found that it is the best project management application for our team as it helps us with managing workflows and deadlines across different departments. PMs benefit from being able to add their own notes and have access to the full history of a project.

Basecamp logo


Basecamp will help you to organize your project work in one place. From app, email and web notifications, you will never forget about an upcoming task deadline. Some of the best features include having private 1-1 or small group conversations, attaching files, tracking tasks, and managing the message board.

Meistertask logo


MeisterTask is one of the best project management applications as it provides you with key data and functionality while being user-friendly. This tool easily allows PMs manage capacity by creating lists to organize workflows, assign tasks and due dates to team members while tracking all progress in real time.

teamwork logo


Teamwork can handle complex project management needs like task dependencies but is powerful and simple to use. It is a practical tool that can help PMs track time and can be easily integrated with other applications such as Slack and Calendar.

monday.com logo


Monday.com is the best project management application to share ideas, collaborate and make notes. Project development can be tracked through Kanban, Timeline, or Charts and allows for planning sprints and creating user stories. Monday.com helps you see your project at a glance through visual, color coordinated reporting.

nifty logo


Nifty helps project managers and their teams communicate effectively through discussion boards, and file uploading. Nifty is the best balance between big-picture planning and small tasks such as collaborating and file finding.

Trello logo


Trello is a flexible, easy to use, and free web-based project management tool. Trello contains a Kanban board with lists that allow you to post comments, upload checklists and set deadlines. It can work for a small or large team and is well synchronized on desktop or smartphone applications.

Citrix Podio logo


Podio is an app-based solution that allows you to manage deadlines, files and discussions in one place. It is fully customizable (regarding features) for specific deliverable based reporting and for easier workflow. With Podio, you can create reports and pick the right overview for you.


With this wide list of project management tools and applications, you now have a variety of choices to effectively manage capacity. If you are a project manager, finding the best project management application for your company is possible, however you may have to run a few trials and tests to find the best fit.

Interested in working with fivestar*?

If you decide that it is valuable and profitable for your business to have custom software, fivestar* can develop solutions that centralize workflows, optimize processes, and enable decision-making through real-time data and business intelligence.


About the Author: Lisa Logan

Lisa Logan is a Marketing Specialist at fivestar*. Since the beginning of her career, Lisa has amassed experience in marketing communications with a focus on strategy and drive for results. She holds a Bachelors of Communications from McMaster University and in her spare time loves to travel the world and spend time with her family.

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